2024 Out & Equal Workplace Summit: Cancellation & Freight Pick-Up

Thank you for your partnership in the 2024 Out & Equal Workplace Summit. Hargrove is working with Out & Equal show management regarding the cancellation of the meeting due to the impending hurricane. Below is the updated 2024 Out & Equal Workplace Summit Exhibitor Freight Pick-Up Schedule & Information:

UPDATED 2024 OUT & EQUAL WORKPLACE SUMMIT EXHIBITOR FREIGHT MOVE-OUT SCHEDULE

Carriers can pick-up freight during the following date and time:
Monday, October 7, 2024
Driver Check-In from 7:00 am – 2:00 pm
Loading hours will be from 8:00 am – 3:00 pm

Dock Information:
Disney's Coronado Springs Resort
Coronado Ballroom
1001 W. Buena Vista Dr.
Lake Buena Vista, FL 32830

Pin point location for the docks: https://goo.gl/maps/SygVugwrft7Erhf67

Exhibitors that have not provided a Material Handling Agreement or if no driver has checked-in for freight pickup by 2:00 pm on Monday, October 7, 2024, please note that the freight will be subject to normal re-route protocol.

MATERIAL HANDLING AGREEMENTS
If you are onsite in Orlando, please stop by the Hargrove Exhibitor Service Desk to fill out your Material Handling Agreement. You can also download an electronic Material Handling Agreement and submit via email to exhibitorservices@hargroveinc.com

QUESTIONS?
Speak with our onsite team by visiting the Hargrove Exhibitor Service Desk or call 240.854.7297
We look forward to working with you as we continue through this process.

Each 10' x 10' booth includes the following standard equipment:

8’ High Draped Backwall – Color(s): Blue

3’ High Draped Siderails – Color: Blue

1 – 6' Draped Table: – Color:    Blue

2 – Side Chairs

1 – Wastebasket

1 – 7” x 44” Identification Sign with Company Name & Booth Number

Venue carpet color: Multicolor pattern 

Advance shipping begins Tuesday, September 3 at 8:00 AM and ends Wednesday, October 2 at 4:00 PM.

Advance shipping address:

(Your Company Name & Booth Number)

2024 Out & Equal Workplace Summit

c/o Hargrove

TForce Freight c/o JM Freight

7580 Exchange Drive

Orlando, FL 32809

Advance Warehouse Receiving Hours: Monday – Friday 8:00 AM to 4:00 PM.  

NOTE: Items will be moved to site on overtime.  An overtime surcharge will apply. 

Print Advance Shipping Label
Request a Hargrove Shipping Quote

There is NO DIRECT SHIPPING to this event. 

All shipments must be consigned to Hargrove and shipped to the advance warehouse.  If your materials cannot arrive at the advance warehouse on or before Wednesday, October 2, contact Hargrove Exhibitor Services at 301.306.4627 or exhibitorservices@hargroveinc.com.  Shipments sent directly to the Disney's Coronado Springs Resort may be refused and will be subject to material handling fees plus a 50% surcharge. 

Hargrove Shipping is strongly recommended.

NOTE: Overtime rates in effect after 4:30 PM weekdays and all weekend hours.

NOTE: Subject to change.

NOTE: Overtime rates in effect after 4:30 PM weekdays and all weekend hours.

Outside carriers must be checked in by Thursday, October 10 at 7:00 PM.  Please see the Move-Out Information sheet for more details.