Out & Equal

Out & Equal 2023 Workplace Summit

Disney's Coronado Springs Resort

Coronado Ballroom

1000 West Buena Vista Drive

Lake Buena Vista, FL 32830

Hargrove's Advance Order & Rental Booth Deadline: Wednesday, August 16, 2023

Hargrove's Rental Booth Art Submission Deadline: Wednesday, August 23, 2023

Hargrove's Carpet & Online Ordering Deadline: Wednesday, August 30, 2023


READY TO ORDER? Access Hargrove's Online Ordering: Login information will be distributed via an email. If you did not receive an email, please contact Hargrove Exhibitor Services at exhibitorservices@hargroveinc.com or 301.306.4627.

Important Dates & Information

Each 10' x 10' booth includes the following standard equipment:

8’ High Draped Backwall – Color(s):               Black

3’ High Draped Siderails – Color:                     Black

1 – 6' Draped Table – Color:                                 Black

2 – Side Chairs

1 – Wastebasket

1 – 7” x 44” Identification Sign with Company Name & Booth Number


The ballroom is carpeted in a multi-colored print.

Advance shipping begins Monday, August 07 at 8:00 AM and ends Wednesday, September 06 at 4:00 PM.


Advance shipping address:

(Your Company Name & Booth Number)

Out & Equal 2023 Workplace Summit

c/o Hargrove

JM Freight

450 Maguire Road, Suite B

Ocoee, FL 34761


Advance Warehouse Receiving Hours: Monday – Friday 8:00 AM to 4:00 PM

NOTE: September 4th is a holiday and the warehouse will be closed.  

NOTE: Items will be moved to venue on overtime.

Print Advance Shipping Label
Request a Hargrove Shipping Quote

There is NO DIRECT SHIPPING to this event. 

All shipments must be consigned to Hargrove and shipped to the advance warehouse.  If your materials cannot arrive at the advance warehouse on or before Wednesday, September 06, contact Hargrove Exhibitor Services at 301.306.4627 or exhibitorservices@hargroveinc.com.  Shipments sent directly to the Disney's Coronado Springs Resort may be refused and will be subject to material handling fees plus a 50% surcharge.  


Hargrove Shipping is strongly recommended.


Sunday, September 10                12:00 PM to  5:00 PM – Only approved exhibitors 400 sf and above

Monday, September 11                8:00 AM  to  5:00 PM


NOTE: Overtime rates apply all day Sunday and after 4:30 PM on Monday.

Tuesday, September 12                     7:00 AM to 8:30 AM

                                                               10:30 AM to 2:00 PM

                                                                        Closed during Plenary 8:30 AM to 11:00 AM


Wednesday, September 13              7:00 AM to 8:30 AM

                                                               10:30 AM to 2:00 PM

                                                                       Closed during Plenary 8:30 AM to 11:00 AM


Thursday, September 14                                      9:00 AM to 2:00 PM

Thursday, September 14                2:00 PM to 6:00 PM


NOTE: Overtime rates apply after 4:30 PM on Thursday.


Outside carriers must be checked in by Thursday, September 14 at 5:00 PM for all outbound shipments.  Please see the Move-Out Information sheet for more details.

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